Board Meeting October 28, 2025

Meeting Minutes 10/23/25

Attendance:
Jessica, Travis, Adam, Michael, Fran, Joel, GBC, Kate, Rob, Kristin, Caley,
Rachel, Jim

1. Nomination of secretary: Kate
2. Nomination of process observer: Rob
3. Nomination of time keeper: Adam
4. Public Comment:
     ● No public comment
5. Consent Agenda:
Motion to approve the 8/28/25 Meeting Minutes: Motion approved.
Motion to approve 9/8/25 Meeting Minutes pending name spelling
corrections and addition of Rob and Jessica who were present: Motion
approved.
Motion to approve 9/11/25 Meeting Minutes: Motion approved.
6. Finance Updates
    ● October Counts Number: 368 (at 370 currently given 2 students enrolled post October counts)
    ● Financial reports indicate stable revenue and adequate reserves.
    ● Council Budget: Donations are flowing in through HawkBucks and Artistic.
    ● Last year’s fundraising goal was almost met, fundraising expenses less than anticipated.
    ● BVSD Place to Be Expo had high visitor numbers.

7. Assistant Head of School Update
    ● Preschool outreach has begun - 70 letters being sent
    ● Liaisons reaching out to community
    ● Open enrollment planning meeting has begun in coordination with parent volunteers
    ● $3k and $1k donations made to support trees for new Big Kids Play space
    ● Hard work building community connections is paying off through donations and resources being shared            to support nature play area
    ● Gala planning has begun
    ● Looking at ways to support families who may be losing SNAP benefits
    ● Middle school video is complete in preparation for open enrollment meetings

8. Bylaw and Charter Renewal Update Committee
    ● The current charter contract with BVSD expires in June of 2026.
    ● The Head of School leads the charter renewal process and Jim will be the faculty committee chair and                Travis the parent committee chair. The first meeting of the committee will be held immediately prior to
         the next board meeting.

9. Human Resources Consultant Increase
    ● Funds are currently coming out of the legal support budget in Fund
11.
    ● Motion to approve a budget of up to $10k for the Human Resources
       consultant: Motion approved.
        Motion for Kristin to be able to attend executive session: Motion approved.
        Motion to move into executive session at 7:33pm: Motion approved.
        Motion to move back to public session at 8:14pm: Motion approved.
        Feedback from process observer: Efficient as could be, missing a bit of context regarding time                              expectations, people listened and were cordial.

Motion to adjourn at 8:17pm: approved.