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Board Meeting October 10 2024

Horizons K8
Board Meeting Minutes
10/10/2024

Facilitators:  Travis Lockhart, Jasmine GBC
Timekeeper: Adam Brink           
Process Observer:  Jim Freund
Secretary/Minutes:  Michelle Bargo

Call to Order:  6:07 PM

Present: Travis Lockhart, Rachel Clionsky, Kristin Hauger, Michelle Bargo, Jasmine GBC, Jim Freund, Emmy Kurtz, Adam Brink, John Bogosian, Fran Cohen, Rob Horansky
Present Online:  Rachel Clionsky
Absent:  Mike Ashmore

  • Quorum established

Additional community members in attendance virtually:  Lynn Pence, Jannell Eagen, Lauren Yeddell
Video Link: https://meet.google.com/rmu-gnau-tqw

Public Comment: None

Consent Agenda:  Reviewed minutes from 9/5/24 and agenda for 10/10/24
Agenda: Board Meeting Agenda – October 10, 2024

  •  Motion to approve: Travis Lockhart
     Second:  Adam Brink
    Concorded

HOS Update: GBC

  • Staffing:  We hired our 5/6 Para, Hannah, last week and are now fully staffed!
  • Enrollment:  On 10/1/2024 (official count day) we had an enrollment of 359, and we currently have 361 students enrolled.  We are still accepting administrative transfers for open spaces this year.
  • Budget: We received actuals from BVSD for fiscal year 23/24.  BVSD refunded some funds to us and if we stick to our working budget, all operating costs for 24/25 will be covered.  We continue to gain interest from the funds we keep in our Council Budget.  
  • BVSD Showcase:  10/9/2024 - There was a great turn-out at the Horizons booth!  There were 21 families interested in K; there were 12 families interested in middle school.  

Board Committee Updates:

  • FRC:  GBC reported; see above.
  • Development Committee:  Kristin Hauger 
    • CO Gives Campaign begins in November.  
    • Artastic Fair will feature more student vendors than ever before!
    • #BigKidsPlayToo collaboration with Boulder Parks and Recreation - This is a multi-stage project and we hope to begin phase 1 in the summer of 2025.  The collaboration with Boulder Parks and Rec will help us keep down the cost of the project by providing some equipment and funds.

HOS Annual Goal Presentation and Updates: Michelle Bargo, Jasmine GBC

  • Briefly reviewed the HOS evaluation process and the annual goals that GBC has selected for 24/25.

Board Priorities for 24/25: 

  • Open Enrollment - The faculty has begun to discuss enrollment issues and has made some progress coming up with potential solutions.  The goal is for faculty to have some possible plans determined by December 2024.  The Board’s role in this action item is to provide any information that the faculty requests.  Once Open Enrollment is underway in January and February, then it will become apparent which (if any) faculty plan will be needed.
    • As a charter school, we were able to change the 10 day decision period given to kids from the Open Enrollment waitlist.  It is now a 5 day decision period for Horizons.  We are waiting to confirm whether there are any parameters involved.
  • Salary Review for Auxiliary Staff 
    • Discussed the salary review process.  The Board has the responsibility to review and approve staff salary schedules.  Faculty can offer some feedback but it is not involved in the decision-making regarding salary specifics for other staff.  There was a question about reviewing special education staff salaries, because some special ed salaries are reimbursed directly by BVSD.  If a salary review for special education staff happens, faculty can offer input but the decision falls under the purview of the Board. 
    • The office manager position is non-exempt which is hourly but eligible for overtime at a rate of 1.5.  Non-exempt is a federal designation. 
    • In the past, the Horizons Board has made salary decisions with the intention of keeping existing Horizons staff.
    • GBC put together a resolution for this year’s salary review.
      • Motion to approve: Travis Lockhart
        Seconded: Rob Horansky
        Concorded
      • Committee Members: GBC, Travis Lockhart
  • Bylaw Review - The plan is to update the bylaws before our upcoming charter renewal.  However, this priority item will be placed on hold until February while first priority is given to the other above 2 priorities.

Other Board Business:  None

Process Observer:  Many topics were covered and the conversation always returned to the agenda items as  appropriate.  We maintained civility. 

Adjourned:  7:40 PM