Board Minutes Apr 11 2024
Horizons K8
Board Meeting Minutes
4/11/2024
Facilitators: Mike Tadros, Jasmine GBC
Timekeeper: Adam Brink
Process Observer: Travis Lockhart
Secretary/Minutes: Michelle Bargo
Call to Order: 5:09 PM
Present: Travis Lockhart,, Kristin Hauger, Michelle Bargo, Jasmine GBC, Emmy Kurtz, Adam Brink, Mike Tadros,, Shoshana Zerblock, Fran Cohen, Elizabeth Parady, Kristy Lewis, Jim Freund, Mike Ashmore, Stephanie Landrum
Present Online: Rob Horansky
Absent: None
Additional community members in attendance virtually: Lauren Yedell
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Quorum established
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Public Comment: Lauren Yedell - Out Of This World Auction Committee - 5/4/24 - Lauren invited all Board Members to attend. There’s a stellar silent auction and a paddle raiser. See you there!
Consent Agenda: Reviewed minutes from 2/8/24 and agenda for 4/11/24
Agenda: Board Meeting Agenda – April 11, 2024.docx - Google Docs
- Motion to approve: Mike Tadros
Second: Adam Brink
Concorded
HOS Update: GBC
- Enrollment: We are currently at 370 for the 24/25 school year. We still need 6 more kinders. There are wait lists at every grade level except for K and 8.
- 23/ 24 Budget:
- Fund 11: We are meeting our budget goals for 23/24. Our Fund 11 budget is on track to be balanced at the end of the fiscal year.
- Please note that for the Custodial and IT funds listed we need to “use it or lose it” before the end of this school year. We are replacing at least 90 chromebooks and addressing Ipad shortages.
- In 23/24 BVSD is reimbursing us for 2.5 SPED positions.
- Fund 11: We are meeting our budget goals for 23/24. Our Fund 11 budget is on track to be balanced at the end of the fiscal year.
- Council Budget: Our Council budget is on track to be balanced at the end of this fiscal year.
- We had originally planned to transfer 80K from Council budget to Fund 11 budget, but that number is down to 46K. This transfer covers a variety of expenses including staff professional development, experiential learning, the Horizons garden, HCG, EDB, etc.
- Congratulations to the faculty who received more than expected in awarded Impact grants!
- The auction is yet to come, and we hope to raise at least 20K.
- Fundraising efforts are going better than projected for the year. Great job fundraising team!
- 24/25 Budget Proposal:
- Fund 11 Budget Proposal: Our projected Fund 11 budget is based on 375 students and a PPR of $11,212 per student. BVSD takes approximately 30% of this amount.
- We project a balanced Fund 11 budget for 24/25.
- HOS salary increase: Once GBC’s starting salary was set last year, she will now follow an existing salary schedule. Mike Tadros will reach out to Hilary M. to communicate this information.
- This budget proposal includes an increase of .75 for counseling to replace Jeremy.
- This budget proposal reflects an increase in hourly pay for paras. It does not include an increase in the number of paras or their hours per week.
- A math interventionist is not included in the budget proposal. Faculty is exploring a plan to do additional math training for teachers and paras grades K-6. There is still a need to address math at grades 7-8.
- We will continue the current custodial arrangement (with Daniel and Don). This is the preference of the community as well as the most cost-effective arrangement.
- In 24/25 BVSD will only reimburse for 2.0 SPED positions instead of 2.5.
- Please note that for 24/25 the Council transfer is very high because we are hoping to fund middle school playground equipment, both with a paddle raiser at the auction and additional Council funds.
- Motion to approve Fund 11 budget with a contingency that Council approves the Council Budget next week: Adam Brink
Second: Mike Ashmore
Concorded
- Motion to approve Fund 11 budget with a contingency that Council approves the Council Budget next week: Adam Brink
- Council Budget Proposal: Reviewed anticipated revenue and expenses.
- A multi-grade instructional coach is not included in this budget. Rather, an experienced faculty member will be offered the opportunity to provide this training to faculty requesting support. A portion of the 24/25 professional development funding will be used to create the stipend for this position.
- This proposal recommends maintaining the same reserves.
- We project a balanced Council budget for 24/25.
- Motion to recommend adoption of the Council budget proposal at the 4/18 Council meeting: Adam Brink
Second: Mike Ashmore
Concorded
- Motion to recommend adoption of the Council budget proposal at the 4/18 Council meeting: Adam Brink
- Fund 11 Budget Proposal: Our projected Fund 11 budget is based on 375 students and a PPR of $11,212 per student. BVSD takes approximately 30% of this amount.
- Board Committee Updates:
- FRC: Please refer to the above budget discussion in the HOS update.
- Development Committee: Kristin Hauger - It has been a highly successful year! Yay volunteers!
- This year the auction will be using a new app to streamline the ticket sales and auction bids. For the first time ever, community members can bid on the auction items remotely, even if they do not attend in-person.
- The auction items are AMAZING! From ski trips to Liberty Puzzles to inventive teacher experiences, you won’t want to miss this!
- There is a beautiful student art piece based on the “Hawks Hopeful” theme that has been designed by the students. Prints will be available for purchase.
- There are 200 tickets available.
- HOS Evaluation: Michelle Bargo
- Discussion regarding the settings for email collection on the surveys.
- Upcoming Board Elections:
- These 4 parent board positions opening in May: Mike Tadros, Kristy Lewis, Mike Ashmore, Rob Horansky.
- Please think about parents who would be good candidates to the board that you could “nominate.” Potential candidates might already be involved at the school or may even have skill sets that would help round-out our board.
- An email to potential board candidates could come from GBC or a board member. Historically, candidates submit their resume and a cover letter.
- Other Board Business:
- The CU Challenge Course provides a more local and less expensive option for outdoor ed at the upper grades.
- Mike Tadros is building a “Horizons Helper GPT” that could help with questions about the school.
Process Observer: Very efficient meeting. The budget discussion went very well!
Adjourned: 6:42 PM
Parent Board Member HOS Survey - Parent Board Members stayed after the meeting to complete their surveys.