Board Minutes Aug 6 2020
MINUTES OF THE MEETING OF
Board of Horizons K-8 School
August 6th, 2020
6:03 pm – 8:40 pm
Meeting held virtually via Zoom
Facilitators: Tyler Currie / Lucas Ketzer
Note Taker: Hope Nelson-Roohr (non-member)
Minutes: Geary Layne
Timekeeper: Julie Cohen
Process Observer: Peter Hegelbach
Call to Order: 6:03pm
Present:
Alex Osias, Beth Coleman, Geary Layne, Julie Cohen, Karen Wolfer, Lucas Ketzer, Mike Ashmore, Peter Hegelbach, Rachel Buckley, Teran Sittner, Tyler Currie
Absent:
Arrived Late:
Paul Ramer, 6:07pm
Quorum established
Guests:
Scot Rose, Jessy Pink, Hilary Merina, Chris Cain, Allison Berger, Natalie Bauer, Lauren Mackey, Craig Keller, Nicolas Guilloteau, Cary Munger, Brad McLain, Brook Bel, Chirs Benner, Meredith Croft, Julie Dye, Denise Carroll, Avery Nelson, Traci Bushnell, Sara Preston, Carrie McDermitt, Steven Small, Steve Fritz, Pawel Osiczko, Matt Arnold, Wade Vizena, Julia Haas, Jim Freund, Michelle Bargo, Stacey Axquavella, Lisa Leftakes, Leslie Vitale, Lauren Yeldell, Annie Blankenship, Nicola Gilbert, Susan Hall, Alicia Potter, Todd Kleinman, Gena Welk, Ryan Conrad, Allyson DeSart, Elizabeth Parady, Alice Hartman, Courtney Welch, Lynn Pence, Brigid Moriarty, Odele Coddington, Julie Steinbrenner, Erin Swaney, Jeralyn Fokken, Justin Bailey, Chandra Best, DM Akos, Emily Kurtz, Mercedes Gitter, and many others
Welcome & Invitation for public comments:
None
Approval of Agenda:
Motion – Tyler Currie
Move to approve agenda with addition of two item:
- Notes about Diversity, Equity & Belonging Committee
- Discussion regarding Board meeting on 8/13/2020
Second – Lucas Ketzer
Concorded
Approval of Minutes:
Motion – Tyler Currie
Move to approve minutes with the addition that Lucas & he advises board that he was pursuing a Paycheck Protection Program (PPP) loan application
Second – Paul Ramer
Concorded
Finance Review:
- Submitted application for PPP loan on 7/24/20
- Wells Fargo conveyed that the Small Business Administration (SBA) approved application
- Eligible for $650K
- Loan secured by promissory note that will be forgiven if we meet certain criteria:
- Staffing levels stay close to level as of last Jan/Feb 2019
- Having eligible expenses (i.e. salaries & benefits)
- We will easily meet those criteria, so this should end up a grant
- Will be dispersed to Wells Fargo bank account (Council)
- Good news!
- Prior to PPP loan, budget was projecting a $20K deficit, thus if all else remains the same there will be a $650K surplus, however we may have extra unexpected costs
- Current budget includes sacrifices to programming and no step increase, these can be revisited
- Council will need to approve funds transfer to operation fund beyond $80k
Motion – Lucas Ketzer
Moves for the Board to give Lucas the authority to sign loan paperwork
Second – Mike Ashmore
Concorded
Grateful to Hilary for hard work on loan application!
Update on reopening committee plans:
- Ryan Conrad shared Reopening Committee PowerPoint
Motion – Tyler Currie
Moves to extend back to school topic by 20 minutes
Second – Mike Ashmore
Concorded
Discussion regarding reopening and different Phases
- Horizons’ Phase 2+ was developed when BVSD was planning to reopen in Phase 3
- Horizons’ Phase 2+ different from BVSD Phase 2+
- With BVSD Phase 2+ only 20% access building, verse our Phase 2+ would have 100% accessing building because it was designed as an option when BVSD went to Phase 3
- Formation of Pods is parent lead and not organized by school
- Teachers may interact with Pods, but all students (in or not in Pods) will receive instructional content
- Lucas will look into concern about confidentiality with prioritization of students’ return under different Phases
Motion – Tyler Currie
Moves to add another 20 minutes to this discussion
Second – Paul Ramer
Concorded
- BVSD would like to put cohorts together for Phase 3, ensure siblings have same in person schedule
- Horizons can form their own cohorts, and thus release class list earlier
- BVSD does not want Horizons to release class list early
- Concerns of inequalities were raised corresponding to different Phases
- Unsupervised children
- Cost of child care
- Level of at home support
- Opportunity for Horizons’ community to support each other
- Looking into providing childcare at Horizons, requires BVSD approval
Motion – Tyler Currie
Moves for the board to confirms reopening committee plan to open in Phase 1, but does not preclude us from talking about supporting families
Second – Karen Wolfer
Concorded
Diversity, Equity & Belonging:
- Met over summer
- Book Talks, next book club: So You want to talk about race…..
- Potentially partner with Western Educational Equity Assistance Center
Next Board meeting:
- Do we meet next week on Aug 13?
- Need to onboard new members, and establish Board positions and committee assignments
- Hold off on meeting next week and meet towards the end of August
Process Observer:
Listened to each other at beginning of meeting
Clear agenda though we added extra time
Great presentation by Ryan
Active listening, better balance of hearing equal voices
Problem solving moving target; use heads, lead with hearts
Motion – Lucas Ketzer
Move to adjourn
Second – Alex Osias
Concorded
Thanks to parents who attended.