Board Minutes Oct 10 2019
MINUTES OF THE MEETING OF
Board of Horizons K-8 School
October 10, 2019
6 pm - 8:58 pm
Facilitators: Paul Ramer / Lucas Ketzer
Note Taker: Hope Nelson-Roohr (non-member)
Minutes: Geary Layne
Timekeeper: Peter Hegelbach
Process Observer: Geary Layne
Call to Order:
Present:
Paul Ramer, Teran Sittner, Karen Wolfe, Lucas Ketzer, Julie Cohen, Geary Layne, Peter Hegelbach, Allison Aknoukh, Tyler Currie, Beth Coleman
Absent:
Paul Martin, Alex Osias
Quorum established
Guests:
Carol Schwendener, Christy Shoemaker
Welcome & Invitation for public comments:
Approval of Agenda:
Regarding FTE/Salary Schedule Discussion agenda item, change “vote on policy” to “discuss new policy”
Motion - Tyler Currie
Approve agenda
Second - Beth Coleman
Concorded
Approval of Minutes:
Question regarding addition of another parent rep. Jim resigned in order to even up # of parents/staff. Council decided on new parent board member, Allison Aknoukh.
Motion - Paul Ramer
Accept the minutes for 9/12/19
Second - Tyler Currie
Concorded
Head of School Report:
- Charter Renewal
- Received application, 18 sections
- Margaret Crespo is our South West Area Superintendent
- Deadline for review 1/15
- Charter review committee will meet early Nov
- Council will need to approve Charter contract
- Possible impact to mill levy of $80K regarding transportation. Based on budget projections sent to Summit and Peak to Peak without mill levy, not sent to Horizons
- Outdoor Ed Highlights
- SAC 10/24 4-6 PM
- Committees
- Working on handbooks
- Extracurricular clubs
- Teacher eval
- Charter Renewal
- PD process, budget
- Decision making matrix
- Personnel
- Denise DellaRocco resigned
- BVSD
- Potential measles outbreak- unvaccinated staff would need to stay home for 21 days
- Rick Kellogg meeting with staff on 10/14 regarding lockdowns etc
Decision Making:
Update on progress. After faculty finishes work, it will be brought to the Board.
Board Agreements Template:
Review and discussion of draft agreements, modifications made.
Motion - Lucas Ketzer
Adopt edited version
Second - Beth Coleman
Concorded
Principal Evaluation/Hiring Committee:
Discussed the need to have a formal Principal (Head of School) Evaluation procedure, include standing committee defined in the bylaws.
Motion - Geary Layne
Approve 4 board members (Allison, Tyler, Peter, Julie) to be in the Evaluation Process Committee, tasked with providing language to be added to the bylaws, to make a standing committee, and start defining eval/hiring process.
Second - Tyler Currie
Concorded
Performance Plan:
State identified us at having a Perf. Plan (highest rating) with the caveat of low participation. Not 95% CMAS. SAC responds directly to perf plan in renewal and UIP.
Charter Renewal:
Begin to gather doc, create folders, will share with involve stakeholders at faculty level. Charter Approval Committee (Lucas, Karen, Paul R, Alex) will review draft and make edits. At 11/21 Council Meeting, present status/information, waivers we are opting out of, what we are sticking with.
Vision, Mission & Goals:
Employee handbooks are being updated. Any amendments to Vision/Mission will go to Council.
By Laws:
Discussion regarding how to move forward with work done by previous Board, Bylaw Committee, and Council. Plan is to move the Council role/responsibility from Articles of Incorporation to bylaws (previously concorded by Council) and make minor changes to address and legal issues.
Action
Lucas & Paul will work on proposed changes and bring it to the board.
FTE/Salary Schedule Discussion:
Five year financial projections were reviewed, including the impact of honoring returning employees previous step at Horizon and moving 5 faculty with FTE between .45 and .49 to .5 FTE.
Tyler Currie recused himself due to conflicts of interest.
Motion - Lucas Ketzer
Any employee returning to Horizons K8 will be placed on whichever step is greater, their last paid step at Horizons K-8 or the appropriate step as determined by the Horizons’ new hire policy. Effective 10/11/19
Second - Paul Ramer
Concorded, Faculty Board Members Abstained
Motion - Paul Ramer
Move the 5 licensed teachers that are between .45 and .49 to .5 FTE. Effective 10/11/19
Seconded - Allison Akhnoukh
Concorded, Faculty Board Members Abstained
Meeting adjourned at 8:58 PM