Board Minutes Oct 8 2020

MINUTES OF THE MEETING OF
Board of Horizons K-8 School

October 8th, 2020
6:00 pm – 7:51 pm

Meeting held virtually via Zoom

Facilitators: Tyler Currie / Lucas Ketzer
Note Taker: Hope Nelson-Roohr (non-member)
Minutes: Geary Layne
Timekeeper: Peter Hegelbach

Process Observer: Karen Wolfer

Call to Order:  6:00pm
Present:
Alex Osias, Beth Coleman, Geary Layne, Julie Cohen, Karen Wolfer, Lucas Ketzer, Mike Ashmore, Paul Ramer, Peter Hegelbach, Rachel Buckley, Teran Sittner, Tyler Currie

Absent:

Quorum established

Guests: Many present

Public Comment: None

Consent Agenda:

• Approve October 8th Agenda
• Prior Minutes: September 10, 2020

Motion – Tyler Currie

Motion to approve consent items

Second – Lucas Ketzer

Concorded

Finance Review Committee:

• There are a mix of cuts to revenue and increased expenses for the Fund 11 operating account, resulting in a 175K total deficit
  • Expecting 5% cut from state, may be higher
  • Restored salary cut
  • Wage increase for paras 
• This does not result in an over drawdown of reserves and we are putting resources where needed
• The CARES money has been allocated (expense account through BVSD)
• Paycheck Protection Program (PPP) loan funds have been moved over to investment account

Head of School Evaluation Committee: 

• This years committee made minor changes, and adjusted timeline so Horizons’ Board can review the evaluation and allows HoS address areas of growth
• This month Lucas will provide annual goals to Evaluation Committee for review and then Board will approve
• In February the Committee will distribute surveys to faculty, parents, and Board
• In March and April the Committee will collect, analyze, and present to Lucas and then to Board
• Lucas will then respond to criteria/performance standards
• Standards were developed from different sources including CDE principal standards in 4 categories
• Some adjustment to evaluation documentation made

Motion – Teran Sittner

Moved to approve HoS evaluation procedures as edited

Second – Tyler Currie

Concorded

Head of School Updates:

• Partnership with WEEAC facilitated by Equity, Diversity & Belonging
• Faculty is taking WEEAC Anti-Bias course
• Opportunity for adult members of Horizons community to take the Anti-Bias course
• Update on Parent Needs Survey 
  • Thank you to Erica & Allyson
  • All scholarships request for enrichment honored
  • Committee to connect with families to drop off food resources
    • Task Force of 12 who will deliver food
  • Connected families with BVSD IT for wifi
  • Families got desks/chairs, and families got food cards
  • Addressed transportation resources, pod requests, mental health resources
• Update on Reopening
  • Review indicators from Boulder County Department of Public Health (BCDPH)
  • BCDPH is still recommending indoor up to 30 people indoor, 4 days a week with relaxed social distancing
  • We raised $45K thus far for tents
  • Classes are moved inside for poor outdoor air quality (smoke from fires) and/or weather
  • Indoor classes have air filters and air quality monitoring
  • Pursuing walls and heaters for tents
  • Ryan Conrad presented ⅞ return plan

Motion – Geary Layne

Moved to increase 10 minutes

Second – Tyler Currie

Concorded

• • Further discussion
• Charter renewal update
  • Lucas reached out to Kathleen Sullivan, with BVSD, regarding timeline for charter renewal but has not heard back
  • We will request that the contract is finalized by Feb 1st, 2021

Strategic Plan: 

• Discussion about the Board’s interest to work on strategic plan for Horizons
• Mike, Rachel, and Lucas will present at next Board meeting with goal towards process

Process observer:

• Some agenda items were out of order
• Mostly stayed on time

Motion – Peter Hegelbach

Motion to adjourn at 7:51 PM

Second – Tyler Currie

Concorded